VILLAGE BOARD of TRUSTEES
Regular Meeting Minutes
September 10, 2003

The Regular Meeting of the Board of Trustees was called to Order by Mayor LeSage at 7:00 p.m. with the following present:
Mayor Thomas LeSage
Trustee Robert Bausch
Trustee Anna Marie Barclay
Trustee Wayne Bailey
Trustee Virginia Adams

Also present were Administrator/Clerk-Treasurer Tracy Jong, CEO/ZEO Thomas Williamson, and Planning Board Chairman Dale Leiter.

Also in attendance were Elizabeth Smith and Bob Smith.

APPROVAL OF BILLS:

A motion to approve the bills as presented was made by Trustee Anna Marie Barclay and seconded by Trustee Wayne Bailey. The motion carried by the following vote:
Mayor Thomas LeSage-aye
Trustee Robert Bausch-aye
Trustee Anna Marie Barclay-aye
Trustee Wayne Bailey-aye
Trustee Virginia Adams - aye

APPROVAL OF MINUTES:

A motion to approve the minutes of the Regular Meeting of August 13, 2003 was made by Trustee Robert Bausch and seconded by Trustee Anna Marie Barclay. The motion carried by the following vote:
Mayor Thomas LeSage-aye
Trustee Robert Bausch-aye
Trustee Anna Marie Barclay-aye
Trustee Wayne Bailey-aye
Trustee Virginia Adams - abstain

A motion to approve the minutes of the Regular Meeting of August 27, 2003 was made by Trustee Wayne Bailey and seconded by Trustee Virginia Adams. The motion carried by the following vote:
Mayor Thomas LeSage-aye
Trustee Robert Bausch-abstain
Trustee Anna Marie Barclay-abstain
Trustee Wayne Bailey-aye
Trustee Virginia Adams - aye

A motion to approve the minutes of the Public Hearing of August 13, 2003 was made by Trustee Wayne Bailey and seconded by Trustee Robert Bausch. The motion carried by the following vote:
Mayor Thomas LeSage-aye
Trustee Robert Bausch-aye
Trustee Anna Marie Barclay-aye
Trustee Wayne Bailey-aye
Trustee Virginia Adams - abstain

MAYOR AND TRUSTEE'S CONCERNS:

The mayor asked the Board about donating money to the Park committee for Carpenter Park improvements. He also discussed several resignations and appointments. Lastly, he declined the DPW Supervisor's recommendation for truck and plow purchases.

CEO/ZEO REPORT:

Tom Williamson addressed the Board with a progress report on a variety of compliance issues including Loewke, Ralph & Rosie's Deli, Devonshire Manor Apartments and Roger Miller. He also provided a status of Planning Board matters including Budvale, 7519 Chili-Riga Ctr. Road, Churchville, New York 14428 and DeFazio, 3080 Clover Street, Pittsford, New York 14434.

The Board asked him to do a property maintenance enforcement action for the property on Munger Street under foreclosure.

A motion to approve the oral and written report was made by Trustee Wayne Bailey and seconded by Trustee Robert Bausch. The motion carried by the following vote:
Mayor Thomas LeSage-aye
Trustee Robert Bausch-aye
Trustee Anna Marie Barclay-aye
Trustee Wayne Bailey-aye
Trustee Virginia Adams - aye

ADMINISTRATOR/CLERK TREASURER'S REPORT:

A motion to approve the written and oral Administrator's report was made by Trustee Anna Marie Barclay and seconded by Trustee Wayne Bailey. The motion carried the following vote:
Mayor Thomas LeSage-aye
Trustee Robert Bausch-aye
Trustee Anna Marie Barclay-aye
Trustee Wayne Bailey-aye
Trustee Virginia Adams - aye

OLD BUSINESS:

1. Town-Village Business
a.) Intermunicipal agreement and Equipment Rate-Tabled

2. Proposed local laws
a.) Skateboarders - tabled

b.) Noise regulation - tabled

NEW BUSINESS:

1. RESOLUTION
Funding of Gillam Grant Youth Programs

WHEREAS, The Village of Bergen, New York is a municipal corporation of the State of New York with offices at 11 Buffalo Street, Bergen, New York, 14416, and

WHEREAS, this local law is enacted consistent with the provisions of the Village Law of the State of New York as amended from time to time, and

WHEREAS, the Gillam Grant Community Center is a non-profit corporation located at 6966 W. Bergen Road, Bergen, New York and operates a community center, and

WHEREAS, Gillam Grant provides a day camp program that serves youth in grades K-7 and offers sports, swimming, crafts and a variety of other activities to serve youth who otherwise have no organized summer recreation, and

WHEREAS, Gillam Grant is the only facility in the community for youth to gather and offers library, recreation rooms, youth employment and referral services, and special interest classes, and

WHEREAS, funding of these programs is shared with the Towns of Batavia, Byron and Bergen, and

WHEREAS, there is some limited state aid for these programs, and

WHEREAS, the Village of Bergen desires to share in the funding of these programs,

RESOLVED AND ORDERED BY THE BOARD OF TRUSTEES that,

1. The adoption of this resolution is in the best interests of the residents of the Village of Bergen, and

2. IT IS HEREBY RESOLVED that the Village will contribute to the youth recreation programs. The Mayor and Clerk are authorized and directed to execute any papers required on behalf of the Village of Bergen to effectuate such program funding and obtaining any available state aid for this purpose, and

The resolution carried by the following vote:

Mayor Thomas LeSage-aye
Trustee Wayne Bailey-aye
Trustee Anna Marie Barclay-aye
Trustee Robert Bausch-aye
Trustee Virginia Adams - aye

2. The Board accepted the resignations of Bill Holland and Sandra Meyer from the Planning Board.

3. The Board reviewed correspondence from the Chairman of the Planning Board concerning non-attendance of his alternates.

4. The Board approved the Mayor to go to municipal auction to purchase highway department equipment in the nature of a dump truck with plow or backhoe. Such equipment should be audited as follows:
The general fund equipment reserve in full, approximately $11,000, from 1640.222A and up to $48,000 from 1640.200A central garage contractual with any necessary budget transfer of up to $30,0000 from 1990.400A c9ntingency. The vote carried unanimously.

5. The Clerk presented a notice of alcohol beverage control permit renewal ("liquor license") from the American Legion. The Board unanimously declared no objection to the renewal.

6. RESOLUTION
Approving NYMPA Contract for Energy Supply

WHEREAS, The Village of Bergen, New York is a municipal corporation of the State of New York with of New York with offices at 11 Buffalo Street, Bergen, New York, 14426, and

WHEREAS, this execution of a contract for energy supply is enacted consistent wih the provisions of the Village Law of the State of New York as amended from time to time, and

WHEREAS, the New York Municipal Power Agency (NYMPA) is a non-profit corporation located in Syracuse, New York and operates a public power purchasing cooperative, AND

WHEREAS, the Village has been a member of NYMPA since its organization circa 1997, and

WHEREAS, purchasing of incremental energy supply is shared with other New york municipal power entities; and

WHEREAS, the Village sought proposals for the supply of incremental power from NYMPA, Select Energy-Northeast Utilities, NYSEG and Constellation (Baltimore Oil and Gas), and

WHEREAS, the lowest cost proposal was from NYMPA, and

WHEREAS, the Village's electric attorney and electric energy have reviewed the proposals and recommended the Village purchase power from NYMPA, and

WHEREAS, the Village of Bergen desires to accept the power supply proposal offered by NYMPA, IT IS HEREBY

RESOLVED AND ORDERED BY THE BOARD OF TRUSTEES that,
1. The adoption iof this resolution is in the best interests of the residents of the
Village of Bergen and its electric customers
2. The Village will purchase its power through NYMPA.
3. The DPW Supervisor, Clerk and Village electric attorney are directed to
make all infrastructure and metering changes and to file all required
paperwork to effectuate such power supply services.

The resolution unanimously carried.

7. The mayor appointed and the Board unanimously approved Patricia Ireland as Planning and Zoning Secretary.
8. The Board unanimously voted to approve the expenditure of up to $5,000 for park improvements contingent upon village approval of the plans.
9. Appointments to the Planning Board - tabled.

ADJOURNMENT:

A motion to adjourn was made by Trustee Wayne Bailey and seconded by Trustee Virginia Adams. The motion carried by the following vote:
Mayor Thomas LeSage-aye
Trustee Robert Bausch-aye
Trustee Anna Marie Barclay-aye
Trustee Wayne Bailey-aye
Trustee Virginia Adams - aye

The meeting was adjourned at 8:25 p.m.

Respectfully submitted,
Tracy Jong
Administrator