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VILLAGE BOARD of TRUSTEES
Regular Meeting Minutes
April 28, 2004
The Regular Meeting of the Board of Trustees was called to Order by Mayor
Wayne Bailey at 7:00 p.m. with the following present:
Trustee Robert Bausch
Trustee Anna Marie Barclay
Trustee Virginia Adams
Trustee Paul Cooper
Also present were, DPW Supervisor Roy Hill, Tracy Jong, Dale Leiter, Mr.
& Mrs. Smith, Tim Loewke and Thomas Williamson.
APPROVAL OF MINUTES
A motion to approve the minutes of the Regular Meeting of April 14, 2004
was made by Trustee Virginia Adams and seconded by Trustee Anna Marie
Barclay. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
A motion to approve the minutes of the Budget Hearing of April 14, 2004
was made by Trustee Virginia Adams and seconded by Trustee Anna Marie
Barclay. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
A motion to approve the minutes of the Reorganizational Meeting of April
14, 2004 was made by Trustee Virginia Adams and seconded by Trustee Anna
Marie Barclay. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
BUDGET TRANSFERS AND APPROVAL OF BILLS
A motion to approve the budget transfers listed below was made by Trustee
Robert Bausch and seconded by Trustee Virginia Adams. The motion carried
by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
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GENERAL FUND
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$ 250.00
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1210.400A to 1230.400A
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$ 250.00
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1320.000A to 1325.400A
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$2,000.00
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1440.400A to 1420.400A
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$ 210.60
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1440.400A to 1450.400A
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$ 255.99
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1640.400A to 1640.100A
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$ 926.28
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7110.100A to 7110.400A
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$ 188.45
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7550.400A to 7510.400A
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$ 14.09
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8020.100A to 8020.400A
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$ 86.56
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8510.400A to 8510.100A
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$1,628.26
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8510.400A to 8560.100A
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$4,302.49
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8140.400A to 8560.400A
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$ 477.15
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8140.400A to 8560.100A
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$1,000.00
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1210.400A to 9060.800A
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GENERAL FUND BUDGET INCREASE TO UTILIZE PAID
LEAVE RESERVES
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| $1,729.50 |
increase to 9089.830
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| $ 88.80 |
increase to 9089.840
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REFUSE FUND
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| $ 44.78 |
9010.800CL to 9030.800CL
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| $ 10.47 |
9010.800CL to 9035.800CL
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| $ 500.00 |
1990.400CL to 8160.100CL
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| $ 244.85 |
9010.800CL to 8160.100CL
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SEWER FUND
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| $ 174.38 |
1210.400G to 9060.800G
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| $ 1,000.00 |
1320.000G to 1325.100G
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| $ 1,000.00 |
1410.100G to 1325.100G
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| $ 700.00 |
1210.400G to 1325.400G
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| $ 200.00 |
1650.000G to 1680.400G
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| $ 70.00 |
1675.400G to 1680.400G
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| $1,500.00 |
8120.400G to 8120.100G
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| $1,086.25 |
8120.400G to 8130.200G
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| $6,014.34 |
8120.400G to 8130.400G
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SEWER FUND BUDGET INCREASE TO UTILIZE
PAID LEAVE RESERVES
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$1,070.16 to 9089.830G
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A motion to approve the bills as presented was made by Trustee Anna Marie
Barclay and seconded by Trustee Virginia Adams. The motion carried by
the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
NEW BUSINESS
1. A motion was made by Trustee Anna Marie Barclay and seconded by
Trustee Robert Bausch to adopt and approve the tentative sewer, general
and refuse budgets for 2004-2005 fiscal year. The motion carried by the
following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
2. A motion was made by Trustee Robert Bausch and seconded by Trustee
Virginia Adams to adopt the Village of Bergen's Annual Electric Report
for 2003. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
CEO/ZEO REPORT
A motion to approve the oral CEO's report was made by Trustee Anna Marie
Barclay and seconded by Trustee Paul Cooper. The motion carried by the
following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
TRUSTEE CONCERNS
Trustee Virginia Adams addressed the Code Enforcement Officer about property
maintenance violations. She asked him to enforce the zoning and building
code strictly in an effort to preserve property values for neighbors and
Village property owners in general. The Board unanimously agreed that
court action would be pursued. The Board collectively identified the following
partial list of properties requiring enforcement:
Buffalo Street
19 Buffalo Street - Tyson
31 Buffalo Street - LeSage
Clinton Street
22 Clinton Street - Vanelli
LeRoy Street
27 LeRoy Street - Williams
Munger Street
22 Munger Street - Fiedler
Lake Avenue
11 South Lake - Roth
24 South Lake - Miller
21 South Lake - Gailey
This list was to be expanded upon after a visual inspection of the Village
by the Code Enforcement Officer. The Board directed the CEO to take immediate
action to contact these property owners and request voluntary compliance
before court remedies were pursued.
DPW SUPERVISOR'S REPORT
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Roy Hill addressed the Board to discuss extension
of electric service to K-2/Pavilion Gift. He reported that the difference
between overhead and underground service installation was $12,500.
He provided several reasons why he believed underground service
was preferable:
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1.
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aesthetics |
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2.
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protection of electric facilities during ice storms
and vehicular accidents |
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3.
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puts the commercial land on same playing field as Appletree
Acres in terms of property values |
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4.
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future digging could be avoided with spare conduit installation |
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5.
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loop feed possible |
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6.
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K-2's additional electric costs incurred because of
the Village's delay in providing service |
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7.
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Nearby Appletree Acres and Mayne subdivision will be
underground |
He reported that one disadvantage would be troubleshooting
during a line fault.
Roy proposed underground service with the Village paying
$7,500 and K-2 contributing $5,000 toward the incremental cost.
Roy Hill also discussed service extension to other customers
along Appletree and Buffalo Roads.
Trustee Robert Bausch made a motion, seconded by Trustee
Anna Marie Barclay to permit the electric department to provide underground
electric service extension to K-2 Industries with the contribution of
K-2 in the amount of $5,000.
Roy discussed UFPO costs and the Village's ability to limit
calls to the Village's franchise area with GPS technology. He explained
new legislation for UFPO that would burden the Village with additional
costs. He asked the Village Board to take a position opposing the legislation
in a formal letter to our Senator.
Roy discussed landscaping at Hickory Park and a homeowner
request to remove the last 4 sidewalk flags on the south side of Munger
Street. The Village Board approved both items.
A motion to approve the oral DPW Supervisor's report was made by Trustee
Anna Marie Barclay and seconded by Trustee Paul Cooper. The motion carried
by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
ADMINISTRATOR/CLERK TREASURER'S REPORT
A motion to approve the written and oral Administrator's report was made
by Trustee Anna Marie Barclay and seconded by Trustee Robert Bausch. The
motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
OLD BUSINESS
DEIS (Mayne Estates) and Electric budget - tabled.
EXECUTIVE SESSION
A motion was made by Trustee Robert Bausch and seconded by Trustee Anna
Marie Barclay at 8:45 p.m. to enter Executive Session to discuss personnel
matters. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
Executive Session was entered at 8:57 p.m. (At this juncture, everyone
exited except Board Members.)
A motion was made by Trustee Anna Marie Barclay and seconded by Trustee
Paul Cooper to exit Executive Session. The motion carried by the following
vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
No votes were taken in executive session. Executive Session was exited
at 9:19 p.m.
ADJOURNMENT
A motion to adjourn was made by Mayor Wayne Bailey and seconded by Trustee
Virginia Adams. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye
The meeting was adjourned at 9:20 p.m.
Respectfully submitted,
Tracy Jong
Administrator
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A/P
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T&A
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| GENERAL |
$ 594.13 |
GENERAL |
$ 5,937.55 |
| REFUSE |
$ 0 |
REFUSE |
$ 884.79 |
| ELECTRIC |
$ 30,579.10 |
ELECTRIC |
$ 6,353.08 |
| SEWER |
$ 2,215.45 |
SEWER |
$ 4,994.27 |
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