Village of Bergen,
New York
11 Buffalo Street
P.O. Box 100
Bergen, NY 14416
Ph: (585)494-1513 ---- Fax: (585)494-1730
Proudly located in Northeastern
Genesee County

VILLAGE BOARD of TRUSTEES
Regular Meeting Minutes
December 8, 2004



The Regular Meeting of the Board of Trustees was called to Order by Mayor Wayne Bailey at 7:00 p.m. with the following present:

Trustee Robert Bausch
Trustee Anna Marie Barclay
Trustee Virginia Adams
Trustee Paul Cooper

Also present were Administrator Tracy Jong, DPW Supervisor Joseph Chimino, Dale Leiter, Ralph Marsocci, Town Supervisor John Specht, Councilman Donald Cunningham, Councilman Barry Miller, Councilman Hugh McCarthy, Councilman Julie Baker, Anne Sapienza, Dave Roggow, Mr. & Mrs. Smith, Dave Barclay and Grace Gallivan.

Tom Williamson arrived at 7:50 p.m.

APPROVAL OF BUDGET TRANSFERS
A motion to approve the budget transfers listed below was made by Trustee Anna Marie Barclay and seconded by Trustee Virginia Adams. The motion carried by the following vote:

Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

Sewer
$5,000.00 from 1990.400G to 9010.800G (retirement)
$3,093.00 from 1420.400G to 9010.800G (retirement)
$4,000.00 from 1440.400G to 9010.800G (retirement)
 
General
$14,086.00 from 1990.400A to 9010.800A (retirement)
$ 2,000.00 from 1990.400A to 1325.400A (treasurer)
$ 1,602.00 from 1990.400A to 7110.100A (parks)
$ 13.66 from 3010.400A to 3120.400A (police)
$ 341.72 from 1990.400A to 7510.400A (historian)


APPROVAL OF BILLS

A motion to approve the bills as presented was made by Trustee Paul Cooper and seconded by Trustee Robert Bausch. The motion carried by the following vote:

Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye


APPROVAL OF MINUTES

A motion to approve the minutes of the Regular Meeting of November 10, 2004 and Special Meeting of November 17, 2004 was made by Trustee Anna Marie Barclay and seconded by Trustee Paul Cooper. The motion carried by the following vote:

Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye


PRIVILEGE OF FLOOR

1)

John Specht addressed the Village Board to tell them about a new Town appointed team to study available options for building needs. Member are: Don Cunningham, Barry Miller, Anne Sapienza, Roy Hill, and Dave Roggow.
The plan of action of the team is to:

- survey residents in late January
- create a list with priority of building needs for the Town departments
- solicit Village Board suggestions and information
- develop an options list and rate each option according to merit, cost, etc.

They requested feedback in writing from the Village and expected a 20% return rate on the resident survey.

The Village Board provided some contact information and promised to follow up with a more detailed response. They scheduled a time to meet and prepare a response to the Town.

Town Supervisor Specht, Anne Sapienza, Dave Roggow, and Councilmen, Miller, Baker, McCartney and Cunningham exited at 7:30 p.m.

2) Ralph Marsocci inquired with the Board about parking and the possibility of employing a Village meter maid or constable. He described existing parking violations that impact the available parking for the downtown businesses.



DPW SUPERVISOR'S ORAL REPORT

A motion to accept the oral report of the DPW Supervisor was made by Trustee Anna Marie Barclay and seconded by Trustee Paul Cooper. The motion carried by the following vote:

Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

Highlights included:

- He has contacted Niagara Mohawk about the relay station settings that need to be changed now that Birds Eye's season has ended; the new substation will be out of service during the work
- Frontier joint pole work is complete
- K-2 Industries service connection is scheduled for Friday
- Lynx Machine electric relocation work is progressing
- He spoke with several property owners about property easements necessary for drainage and expects to obtain the easements without a problem
- Several new electric services have been installed
- No wind damage to the electric system after the storm
- The bucket truck is due in 3 weeks
- The new snow plow truck is due soon
- Former McVean property service relocation will be calendared for Spring



ADMINISTRATOR/CLERK TREASURER'S REPORT

A motion to approve the written and oral Administrator's report was made by Trustee Robert Bausch and seconded by Trustee Anna Marie Barclay. The motion carried by the following vote:

Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye


MAYOR'S REPORT

The school called and asked for assistance in setting 6 electric poles. The Mayor responded that the Village would help if our schedule permitted.


NEW BUSINESS

1) John Marchioni has complained about his sewer bill and the new rates. The Board reviewed the matter and unanimously decided to make no changes at this time.
2) A motion to approve the Warrant to collect overdue taxes was made by Trustee Anna Marie Barclay and seconded by Trustee Robert Bausch. The motion passed by unanimous vote.


OLD BUSINESS

1)

The following resolution was offered by Trustee Paul Cooper and seconded by Trustee Anna Marie Barclay:

Whereas, the Village has received a full Environmental Assessment Form dated September 25, 2003 and signed by George Filowik Jr., Vice President of Budvale Construction Corporation,

Whereas, the Village of Bergen endeavors to rezone newly annexed land with consideration of a preliminary plat and rezoning application for development of this land for residential use, including a Planned Unit Development,

Whereas, the Village DPW and Carl Schoenthal, Village engineer, have reviewed the proposed plans and petition for rezoning, submitting comments and recommendations to the Board on various issues,

Whereas, the Planning Board has reviewed the same and duly submitted comments and recommendations,

Whereas, the Village Board of Trustees found that the action exceeded one or more Type 1 Thresholds in NYCRR, Part 617 or was Unlisted Action, and may have an adverse effect associated with existing air quality, surface or groundwater quality or quantity, noise levels, existing traffic patterns, solid waste production or disposal, potential for erosion, drainage or flooding problems, public health and issued a positive declaration for this project at its November 12, 2003 meeting,

Whereas, with regard to the Initial SEQR Review, at the regularly scheduled meeting on November 12, 2003, the Village (a) designated itself Lead Agency for the environmental review of the Proposed Action; and (b) found the Proposed Action to be a Type 1 Action under SEQR regulations; (c) found that the Proposed Action may have a significant effect on the environment; (d) determined that a Draft Environmental Impact Statement be prepared to assess the potential impacts of the Proposed Action and to assess alternatives and mitigation measures; (e) scheduled a public scoping session; and (c) established a period to submit written comments for consideration by the Village Board; and (f) authorized the Village Administrator is to distribute the appropriate notice as required by SEQR. In making a positive declaration,

- The Village Board of Trustees found that the action may have an adverse effect associated with aesthetic, cultural, water, land, open space, recreational resources, or other natural or cultural resources or community or neighborhood character, and
- The Village Board of Trustees found that the action will not have any adverse effect associated with air resources and quality (or odor levels), vegetation or fauna, fish, shellfish or wildlife species, significant habitats, or threatened or endangered species, nor archeological or historic resources, and
- The Village Board of Trustees found that the action may have an adverse effect associated with the community's existing plans or goals as officially adopted, or a change in use or intensity or use of land or other natural resources, and
- The Village Board of Trustees found that the action may have an adverse effect associated with long term, short term, cumulative, or other effects, and
- The Village Board of Trustees found that the action may have an adverse effect associated with changes in use of either quantity or type of energy, and
- The Village Board found that the project will not have an impact on the environmental characteristics that caused the establishment of a CEA, and
- The Village Board found that there will likely be controversy related to potential adverse environmental impacts.

Whereas, the Village received a Draft Environmental Impact Statement ("DEIS") and signed by George Filowik Jr., Vice President of Budvale Construction Corporation,

Whereas, the Village sent written correspondence and copies of the draft Scope that later was submitted by applicant as a DEIS to all interested agencies on or about October 9, 2003,

Whereas, said correspondence indicated the Village's intention to hold a special scoping meeting to review the draft documents on December 4, 2003 and March 13, 2004, requested any objections to be made known, and further sought comments from each agency and interested party on the draft documents submitted for review,

Whereas, the Village Board has considered the application for the Proposed Action, the Full Environmental Assessment Form, the originally submitted DEIS, oral and written public comments thereon; oral and written public comments thereon, supporting materials, reports from the various Village departments, boards or commissions and involved agencies, and declared that the DEIS was not acceptable and complete as originally submitted;

Whereas, notice of said declination was sent to the applicant on April 19, 2004,

Whereas, the DEIS was revised to incorporate comments from the Reviewing Agencies, Village Planning Board, County Planning Board and the Village and a further revised DEIS dated November 5, 2004 was prepared.

Whereas, the Village has received a revised Draft Environmental Impact Statement ("DEIS") dated November 5, 2004 and signed by George Filowik Jr., Vice President of Budvale Construction Corporation,

Whereas, the Village has sent written correspondence and copies of revised pages of the DEIS to all interested agencies on or about November 12, 2004,

Whereas, said correspondence indicated the Village's intention to hold a special meeting to review the draft EIS, requested any objections to be made known, and further sought comments from each agency and interested party on the draft documents submitted for review,

Whereas, the Village Board has considered the application for the Proposed Action, the Full Environmental Assessment Form, the DEIS, oral and written public comments thereon, the DEIS including the Proposed Action; oral and written public comments thereon, supporting materials, reports from the various Village departments, boards or commissions and involved agencies, the draft Findings Statement, oral and written public comments thereon constitute the Environmental Review Record ("Environmental Review Record") which, when considered together, serve as a basis for the SEQR findings.

Whereas, the Village Board accepted the DEIS dated November 5, 2004, as adequate in scope and content for purposes of commencing public review on November 17; authorized the Officer to distribute the DEIS to involved and interested parties; authorized the Village Administrator to distribute appropriate notices and filings as required by SEQR on November 18.

Resolved, that the Village Board intends to schedule a public hearing on the DEIS as a Joint Meeting with the Planning Board when a complete preliminary plat package has been received by the Planning Board.

And further resolved, that pursuant to §617.9 (a)(5)(ii) of the State Environmental Quality Review Act, the final EIS preparation may be extended if necessary to accommodate the comments of the Village and County Planning Boards in their review of the applications for rezoning, planned unit development and/or preliminary plat.

2) A motion to approve the 2005 Fire Contracts was made by Trustee Robert Bausch and seconded by Trustee Virginia Adams. The motion carried by unanimous vote.
3) The Board discussed 2005-6 budgets and projects.



EXECUTIVE SESSION

A motion was made by Trustee Anna Marie Barclay and seconded by Trustee Robert Bausch to enter Executive Session to discuss personnel matters. The motion carried by the following vote:

Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

Executive Session was entered at 9:18 p.m. Everyone exited but the Board, the DPW Supervisor and Administrator.

A motion was made by Trustee Robert Bausch and seconded by Trustee Paul Cooper to exit Executive Session. The motion carried by the following vote:

Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

Executive Session was exited 9:30 p.m. No votes were taken in Executive Session.


ADJOURNMENT

A motion to adjourn was made by Trustee Robert Bausch and seconded by Trustee Paul Cooper. The motion carried by the following vote:

Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

The meeting was adjourned at 9:30 p.m.
Respectfully submitted,
Tracy Jong
Administrator

A/P
T&A
GENERAL $ 47,175.08 GENERAL $ 6,600.15
REFUSE $ 3,602.07 REFUSE $ 0
ELECTRIC $219,797.07 ELECTRIC $ 7,851.94
SEWER $ 22,786.63 SEWER $ 4,154.21