VILLAGE BOARD of TRUSTEES
Regular Meeting Minutes
October 27, 2004

The Regular Meeting of the Board of Trustees was called to Order by Mayor Wayne Bailey at 7:00 p.m. with the following present:
Trustee Robert Bausch
Trustee Anna Marie Barclay
Trustee Virginia Adams
Trustee Paul Cooper

Also present were Administrator Tracy Jong, DPW Supervisor Joseph Chimino, Mr. & Mrs. Smith, Charles Dodson, and Scott Crosier.

APPROVAL OF BUDGET TRANSFERS
A motion to approve the budget transfers listed below was made by Trustee Robert Bausch and seconded by Trustee Virginia Adams. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

General Fund

$ 1,975.42 from 7110.400A to 7110.100A Parks-Personal Service
$ 799.07 from 8510.100A to 8510.400A Community beautification-contractual

APPROVAL OF BILLS
A motion to approve the bills as presented was made by Trustee Anna Marie Barclay and seconded by Trustee Paul Cooper. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

APPROVAL OF MINUTES
A motion to approve the minutes of the Regular Meeting of October 13, 2004 was made by Trustee Virginia Adams and seconded by Trustee Anna Marie Barclay. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay-aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

PRIVILEGE OF THE FLOOR
Randy Mays submitted plans to the Board for a Morton Building. He explained that all electric lines must be 30 feet from the peak of the building. The DPW Supervisor investigated the cost and feasibility of relocating the existing electric distribution lines. The lead time on the building is less than two months for installation. The DPW Supervisor will provide the Board with a firm cost to move the power lines. Mr. Mays was directed to submit the plans to the Planning Board or Code Enforcement Officer for building permit approval.

The Fire Department representatives, Chuck Dodson and Scott Crosier, responded to questions from the Board about the proposed budget. Trustee Paul Cooper made a motion and the motion was seconded by Trustee Virginia Adams to approve the 2005 Fire Department budget as presented. The motion carried by unanimous vote.

TRUSTEE CONCERNS

NEW BUSINESS

OLD BUSINESS
The Mayor spoke with Carl Schoenthal about the Lawrence property. The original estimate of 22.9 feet is correct. The Board discussed the proposal from Mr. Lawrence. The Board would like the Mayor to approach Mr. Lawrence about purchasing the land rather than his proposed land exchange.

The Mayor discussed Paul List's proposal for assisted living facilities. The Board agreed that it was a positive asset for the Village. A motion was made by Trustee Robert Bausch and seconded by Trustee Virginia Adams to support the project and the future sale of the land at a mutually agreeable price if the project comes to fruition. The motion carried by unanimous vote.

HISTORIAN'S REPORT
Tally talked about her publication and her plan for sale of the new book. A motion was made by Trustee Robert Bausch and seconded by Trustee Anna Marie Barclay to approve her proposals. The motion carried by unanimous vote.

DPW SUPERVISOR'S ORAL REPORT
A motion to approve the oral report of the DPW Supervisor was made by Trustee Paul Cooper and seconded by Trustee Virginia Adams. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

Highlights:

MAYOR'S REPORT
The Mayor met with Carl Schoenthal about preliminary drainage studies. We could have a fly-over for topographical survey map of Munger Street for $3,000. The cost could be audited from our drainage line items. The Board discussed the necessity of the topographical and the cost of the engineering proposal for the drainage study. The Board declined the cost at this time and would like to do more research or what exists at the County. Possibly a proposal from anther engineer would be warranted. A cost estimate of the entire project might be useful to a more complete understanding of the scope of the drainage work required.
The Mayor met with the Fire Department to open a line of communication between the two entities. They also discussed the creation of a 5-year plan for equipment and capital expenditures. Other towns have a separate fire tax and elected Fire Board officials.

The Mayor has not heard any more about the DEIS filing, however, he believes it will be soon from indications of the developer's and Village engineers.

A subcommittee to audit the Village books was formed with Trustee Virginia Adams and Trustee Anna Marie Barclay.

The Mayor inquired with the DPW Supervisor about the status of the estimate to relocate the Janas property electric facilities.

EXECUTIVE SESSION
A motion was made by Trustee Paul Cooper and seconded by Trustee Anna Marie Barclay to enter Executive Session to discuss personnel matters. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

Executive Session was entered at 8:45 p.m.

A motion was made by Trustee Robert Bausch and seconded by Trustee Paul Cooper to exit Executive Session. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

Executive Session was exited at 9:26 p.m. No votes were taken in Executive Session.

A motion was made by Trustee Cooper and seconded by Trustee Adams to increase the wages of the electric linemen. The motion carried unanimously.

ADJOURNMENT
A motion to adjourn was made by Trustee Robert Bausch and seconded by Trustee Paul Cooper. The motion carried by the following vote:
Trustee Robert Bausch - aye
Trustee Anna Marie Barclay - aye
Trustee Virginia Adams - aye
Trustee Paul Cooper - aye

The meeting was adjourned at 9:27 p.m.
Respectfully submitted,
Tracy Jong
Administrator